Rules and Procedures for IAHR Co-sponsored Conferences

The IAHR holds a world congress every five years. In between the five year congresses, the IAHR sponsors at least one conference a year during which the Executive Committee or its officers can hold annual business meetings and the International Committee can meet (usually) triennially. Because the IAHR has increased its membership considerably, there is a growing wish among member societies to hold IAHR-sponsored events. Therefore, the IAHR attempts to normally sponsor two conferences every year.

IAHR co-sponsorship involves sponsoring conferences arranged by a society outside the membership of the IAHR. In order to obtain IAHR co-sponsorship, it is required that one of the members of the Executive Committee proposes the sponsorship and will normally take active part in the event. Proposals from affiliated associations can also be accepted. It is required that at least one more international academic association is also a co-sponsor and that participants are from not less than 3 different countries. Furthermore, attempts should be made by the hosting association to cover the travel and living expenses of at least two key people from countries with weak currencies and that the expenses of the IAHR representative also be covered. The representative of the IAHR should be allowed time to speak about the IAHR and its activities. It is further recommended that wherever possible attention be paid to gender balance in terms of speakers as well as of participants.

It is also required that the General Secretary of the IAHR is kept informed about developments and is provided with conference programs and the address list of the participants. 12 free copies of any publications resulting from the event should also be provided the General Secretary.

In return, the IAHR co-sponsored conference organizers can expect coverage of the event in the IAHR Bulletin, possible access to IAHR avenues of publication such as NUMEN and Supplements to NUMEN, and, in cases where the hosting country has currency problems, publication subsidy in one form or another.